Nowadays export email to PST Exchange 2013/2010 is one of the most asked queries by novice users and the reason behind this is that the Exchange mailbox emails play a vital role in an organization because it is used as a mode of communication between users, clients and many other people within or outside the organization. In this write-up, we will guide users and provide the best possible solution to export email from Exchange database to the Outlook PST file.
Microsoft Exchange Server is used in many IT companies & other industry verticals around the world because it is one of the best mail and calendaring server which is completely run on Windows Server OS. As it is used in small/medium/large organizations so, it contains information in bulk.
All the Exchange mailbox data such as: emails, notes, tasks, calendars, contacts, journals, etc are stored in the EDB file and among all the mailbox items Exchange mails play an important role. As I mentioned above that it is used as a mode of communication which means that it contains essential information like – personal information of users, project details, company data, and much more.
As we know that the MS Exchange provides TLS (Transport Layer Security) for communication between Exchange Online Server & users. Along with this, it offers encryption every time that prevents unauthorized users from spoofing as it keeps the mails secure through encryption.
But everything has two sides
The security provided by Exchange Server is excellent but the mailbox data items are stored in Exchange database file which is prone to corruption and it is one of the major concern nowadays. If any of the Exchange data gets corrupted or damaged then it will disrupt the workflow of the users & company and sometimes they have to face data loss which will create a major impact on the organization such as:
- Slow down the growth
- Face legal charges
- They have to face huge financial loss
- Client will lose their trust in them
- Lower down the company or organization’s reputation, etc…
Like corruption, there are some other issues that can damage the Exchange data. So, to prevent data loss and the problem mentioned above it is important to export all emails from Exchange database to the Outlook data file.
By doing this we are creating a backup Gmail to PST file. In case, if any issue arises in Exchange Server due to which organization lose their data then they have the Outlook PST file through which the company can retrieve the Exchange data backup by importing it in server or Microsoft Outlook.
Solution 1: Export Email to PST Exchange 2013/2010 Via PowerShell Command
Users can use the Exchange New-MailboxExportRequest PowerShell cmdlet to export emails from Exchange database mailbox to the Outlook Data file. This command applies to Exchange Server 2010, 2013, 2016 & above versions. That means you can use this command to export emails from all these Exchange Server.
Before using the PowerShell cmdlet it is important for you to know that Microsoft by default does not provide any permission to export the Exchange data or archive emails in office 365 to PST file. So, before executing the command users have to assign Mailbox Import Export Role by using the following cmdlet given below:
New-ManagementRoleAssignment –Role “Mailbox Import Export” –User “enter name of user”
After that users have to create the shared folder to save the resultant folder and provide full control to the Exchange Trusted Subsystem security group.
Now insert the command given below to export email to PST Exchange 2013/2010
New-MailboxExportRequest -Mailbox “Test” -FilePath “\\Pc\Exchange\MB.pst” -IncludeFolders Inbox
After executing the command the Test Exchange database mailbox emails are successfully exported to the Outlook data file.
Limitations Of Manual Solution
- It doesn’t export emails from offline EDB file
- Time-consuming and prolonged method
- Requires technical skills, hands-on experience, & in-depth experience
- The command doesn’t export emails from multiple mailboxes
- It doesn’t work properly with corrupted or damaged EDB mailbox
Solution 2: Use Automated Wizard to Export Offline Exchange Mailbox Emails to PST File
EDB to PST Converter Tool is the advanced software used by numerous IT Experts, Exchange and Novice users to export Exchange 2016/2013/2010/2007/2003 mailbox emails to PST file format from offline EDB. This utility offers categories filter option which export the select Exchange mailbox items such as: mails, notes, contacts, calendars, journals, tasks from multiple mailboxes to the Outlook data file automatically without using any command in a simplified manner. You can easily export office 365 to Outlook PST in windows 10.
This software offers Quick and Advance scan mode which recovers minimal and major corruption from dismounted/offline Exchange database file. Also, the Advance scanning mode recovers purged mailboxes and items from the loaded EDB file. After recovery, users can export the recovered Exchange data to the Outlook PST file format.
Read: Exchange 2010 Recover Shift Deleted Items Step by Step Guide
How to Export Email to PST Exchange 2013/2010?
1. Download, Install and Launch the automated tool in your local machine
2. From the home screen, select add file button >> Load offline Exchange 2013 EDB file >> Click on Add button
3. Preview EDB mailboxes & items >> Click Export button
4. Select Exchange database mailboxes >> Click on PST export type option >> Select the advance settings button
5. Select mails from categories filter option >> Click on save button
6. Select the browse button to set target file path >> Click on the export button
Finally, the emails are successfully exported to the selected mailboxes to the Outlook data file.
Bringing All Together
Now users have detailed information to export email to PST Exchange 2013/2010 by using the solution described in this write-up. Here we have mentioned two possible solutions which help you to export Exchange database mailbox emails to the Outlook PST file but in case of corruption or users want to export mails from various mailboxes. In that case, you can use the EDB to PST Converter Tool. you can use the EDB to PST Converter Tool.
Author Bio:
Sherry is a blogger by passion and writes about Exchange Server, PDF, Outlook, etc… She is a technologist that loves to write about ways to get things done using technology. EDB to PST Converter Tool is a highly recommended tool by her to export all emails from multiple Exchange mailboxes to PST file format.
