How to Relocate Office Space in Minimum Time and Expense?

Office Space

If you are relocating your office, it’s important to plan and schedule the entire move keeping in mind the expenses and time, so the transition to the new office goes smoothly. Experts generally advise businesses to plan at least a few months early so they don’t miss the unanticipated costs that can cause interruptions while moving. Even after elaborate planning and preparations, the costs can increase substantially because of these additional costs.

It is always a safer idea to keep some cash separately meant for relocating costs. Scrutinizing old pieces of equipment and furniture, new floor plan, new furniture, movers’ estimates, vendors’ co-ordinations, are several things which should be delegated responsibly to the team responsible for relocation.

5 Tips for Moving Your Office Quickly and Efficiently:

1. TIME AND COSTS

So finally, you have blocked an offer for the rental or purchase of your new workplace. You Might find yourself running out of time to organize yourself and your team for the required On-time transition. The most important tip out the following five tips to relocate the office is to establish the time and necessary costs for the various operations. Weekends and public holidays are considered befitting days to shift as shifting on these days will interfere with work as little as possible.

2. BUREAUCRACY WORKS

The most gruelling and time-consuming part of office relocation is the administrative obligations and bureaucracy work. That is why the sooner you tackle it, the better the bureaucracy. It is requisite that the new locations registration is on time for the intended use. It is crucial to check whether the new office, non-home spaces, and all the rooms are compliant with the new place. New offices floor plan, type of toilets, even the lighting specifications should be complying with papers. Keep in mind, the rate of tax and extra costs of paperwork tends to change if you alter the intended use.

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3. ASSIGNING TASKS

As always, teamwork is what pays off. Individually assigning tasks to various collaborators is essential for an efficient organization. The manager will coordinate all the activities and will give instructions to follow the destination of certain materials and workstations in the new office. Every employee will have to take the responsibility to ensure the normal functioning of the office. The employees should take an active part and help in the relocation. It means that each employee will oversee a particular area of the office. They will make a list of the inventory to select what is apt for shifting to the new place and what is best to throw away. Besides, a person must be in charge of finding packaging materials, markers, and boxes too.

4. USERS AND SUPPLIERS

When moving from the old office, it is necessary to inform vendors and suppliers about the address change beforehand. Make sure to stop the water, electricity, telephone line and internet connection-contracts and activate them in the new office. It would be better to have a technician on the day of the transfer, to make sure everything works smoothly.

Notify office contractors about shifting and place a sign outside the building for anyone who has not received the communication.

5. RELY ON PROFESSIONAL TRANSPORTERS

The last of these five tips for moving the office, but not the least, is to rely on professional movers and transporters for shifting. Be it moving heavy furniture or delicate tools such as photocopiers and workstations, trust professionals. To avoid damages and save on time, take the services of relocation professionals trained for such works. It is a wise thing to do.

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Hire Moving Experts to Master Your Office Relocation

Making an efficient relocation plan can be strenuous. It is the prime reason why businesses
choose experts to help quite often nowadays. Professional relocation service will create an
office relocation plan based on your requirements. They will coordinate with your assigned
in-office coordinators to work closely.

The relocation plan mostly emphasizes the following:

  • The budget of the plan
  • Timeline of relocation
  • Existing furniture and equipment inspection and selection
  • Vendor Services (telephone service, mails, couriers, etc.)
  • Employee moving responsibility
  • Floor plan of the new workplace
  • Uninterrupted services to the clients
  • Optimize Employee downtime
  • Constructions and repairs of the new workplace
  • Update the new address on stationery, business cards, and other items

Conclusion:

Relocating one’s office can be a work of hassle and inconvenience. But, if the relocating job is executed as planned earlier, it can very well be a piece of cake. It is vital to shift the official documents and files safely. For a successful relocation plan, make sure not to blow these prime aspects. As soon as you plan to relocate, start organizing and create a full-proof plan of action ahead to minimize cost and valuable time.

Author Bio :

Debendra Prasad is the CEO of AssureShift, a company that acts as a connecting channel between customers and relocation companies. He is into Web Development, Web Designing, Digital Marketing, and Business Planning since 2012. Debendra started his career in 2014 and has always worked to create valuable solutions for solving people’s problems.